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Work at Woodruff
The Atlanta University Center (AUC) Robert W. Woodruff Library is the place where forward-thinking and innovative employees work and collaborate. If you wish to become part of our talented group, continue reading to learn why we are dedicated and committed to what we do. It’s our mission! Thank you for your interest in employment with the AUC Woodruff Library.
Positions currently available:
- Event Coordinator, Academic Library-Part-Time
- Part Time
ProfessionalSalary Range: $25.00 To $30.00 HourlyPosition Summary
The Atlanta University Center Robert W. Woodruff Library (AUC Woodruff Library) supports the teaching and learning missions of three institutions of higher learning that comprise the world’s largest consortium of HBCUs–Clark Atlanta University, Morehouse College, and Spelman College. Conveniently located and easily accessible to the campuses, the AUC Woodruff Library is the center of intellectual and social life at the Atlanta University Center.
The AUC Woodruff Library is committed to excellence in service delivery. To continue this excellence in programming and services, the library seeks a knowledgeable, engaging, dynamic, customer-focused Event Coordinator. Reporting to the Communications Manager, the Library Event Coordinator is responsible for planning, organizing, and executing a wide range of events and programs that enhance the library’s visibility, engage diverse audiences, and advance its mission. This role involves coordinating logistics, collaborating with internal and external stakeholders, and ensuring high-quality program delivery that supports the library as a vibrant community and academic hub.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
Develop, coordinate, and implement library events, workshops, and special programs for students, faculty, staff, and the broader community.
- Manage event logistics including scheduling, venue setup, catering, audio/visual needs, accessibility, and staffing.
- Coordinate with library staff, institutional partners, vendors, and community organizations to deliver impactful programming.
- Ensure all events align with the library’s mission, values, and strategic goals.
- Collaborate with the Communications team to create promotional materials, event calendars, and social media content that reflect the Library’s standards of communication.
- Serve as a point of contact for participants, presenters, and partners.
- Prepare and monitor event budgets, track expenses, and submit invoices as needed.
- Maintain event records, feedback surveys, and reports to assess success and recommend improvements.
- Promote inclusive and accessible programming that reflects the needs of diverse audiences.
- Ability to work nights and weekends as required for events.
- Represent the library at campus and community events.
QUALIFICATIONS:
2-3 years of experience in event planning, program coordination, or community engagement.
- Excellent organizational, time management, and problem-solving skills.
- Strong written and verbal communication skills.
- Ability to work collaboratively with diverse groups and adapt to shifting priorities.
- Ability to perform physical activities as associated with events, as needed.
- Proficiency with office software and event management tools.
APPLICATION PROCEDURE:
Interested applicants should submit an official application on our website using this link.The Robert W. Woodruff Library is an Equal Opportunity Employer. To learn more about our Library visit us online at www.auctr.edu.
- Shuttle Service & Transportation Program Coordinator
- Full TimeProfessionalSalary Range:$70,000.00 To $85,000.00 Annually
Position Summary
The Shuttle Service & Transportation Program Coordinator leads the planning, operations, and contractual aspects of our multi-campus shuttle system across the Atlanta University Center campuses. In this role, the Transportation Coordinator will coordinate outsourced shuttle providers, oversee onboard technology, and steer fleet management and on-demand mobility initiatives. The role will partner with vendors and campus departments to deliver safe, reliable, and cost-effective transportation for students, faculty, staff, and visitors.
Excellent communication is essential: the Transportation Program Coordinator keeps the campus community informed about how the shuttle operates and how to access it, with regular updates and proactive reminders to ensure seamless service across all campuses and affiliated properties. This role offers hands-on operational leadership with meaningful opportunities to develop management and logistics skills as you scale and optimize the program.
Primary Responsibilities
The Transportation Coordinator will blend operational excellence with proactive communication to keep passengers, faculty, and staff informed and satisfied. The role owns end-to-end coordination, from daily shuttle operations and vendor management to system optimization and stakeholder updates, ensuring consistency, compliance, and cost-efficiency.
The role requires a hands-on, detail-oriented approach and a collaborative mindset, partnering with campus departments, vendors, and leadership to standardize processes as the program scales. Early in your tenure, you’ll focus on establishing repeatable workflows and service quality standards; as the program matures, you’ll contribute to strategic planning and continuous improvement initiatives. A strong emphasis on clear, timely communications ensures every user knows how to access the service and understands any changes, delays, or enhancements.
The responsibilities are organized into three major categories to lay the foundation for scalable growth and continuous quality: Operational Management, System Management, and Communications Management: —.
- Operational Management
- Direct day-to-day oversight of transportation service delivery and contracted shuttle service vendor.
- Conduct regular service audits and performance reviews.
- Monitor service performance against contractual KPIs including, but not limited to, on time performance, customer service, and safety compliance.
- Work with contracted vendors to ensure shuttles are clean, operational, and meet the standards set for the Atlanta University Center. Inspect maintenance and vehicle compliance reports.
- Coordinate shuttle services for special events, peak periods, and emergency operations.
- System Management
- Manage transportation technology equipment, systems, and vendor(s) to ensure equipment is operational and communicating properly for passenger benefit and reporting statistics.
- Create and evaluate system performance reporting to include passenger satisfaction, on-time service delivery, and customer experience. Present findings to management regularly with recommendations for improvements as required.
- Contract adherence management and participate in amendments, renewals, and scope modification discussions as needed.
- Oversee and inspect the transportation system’s budgets and financial performance. Manage and audit vendor invoices for accuracy and service delivery. Develop and manage annual transportation operating budgets; prepare cost projections related to system changes.
- Safety and compliance management to confirm adherence to all federal, state and local transportation regulations, confirm vehicle and driver credential verification process and monitor safety incidents and coordinate corrective action plans.
- Communications Management
- Develop rider communication protocols for delays, route changes, and service updates.
- Monitor rider feedback and satisfaction metrics.
- Collaborate with campus stakeholders to assess transportation needs.
- Maintain public transportation webpages and rider guides.
- Coordinate and publish all internal and external social media updates. Develop website content and meet with passengers and campus groups as an ambassador for the transportation system.
Required Qualifications
- Bachelor’s degree in Business Administration, Logistics, Transportation Management, Public Administration, or related field.
- 2–5 years of experience in logistics, fleet, transportation, service delivery management operations, or contract administration.
- Proficiency with operational management and analytics software. Ability to quickly learn new software packages and utilize reporting and analytical features as a management tool.
- Experience working with outsourced service providers.
- Strong understanding of financial reporting and budget management, as well as the ability to understand and manage regulatory compliance standards.
Preferred Qualifications
- Experience in higher education or multi-site nonprofit environments
- Experience implementing GPS tracking or transportation technology systems
- Familiarity with micro-transit or on-demand mobility solutions
- Project management certification (PMP or equivalent)
- Excellent communications and presentation skills
Core Competencies
- Contract negotiation and vendor oversight
- Data analysis and operational reporting
- Strategic planning and systems optimization
- Regulatory compliance management
- Financial stewardship
- Cross-departmental collaboration
APPLICATION PROCEDURE:
Interested applicants should submit an official application on our website using this link.The Robert W. Woodruff Library is an Equal Opportunity Employer. To learn more about our Library visit us online at www.auctr.edu.
- Operational Management
- Human Resources Generalist
- Full TimeProfessionalJob Summary
The HR Generalist functions as a hybrid HR Operations and Payroll Administrator supporting full-cycle recruiting, HRIS administration, payroll processing and reconciliation, reporting and data analytics, performance management support, compliance auditing and strategic HR reporting.
This role required strong analytical capability, payroll accuracy, systems proficiency and partnership with finance and HR leadership.
Primary Duties and Responsibilities:
Recruitment & Hiring
- Partner with hiring managers to assess staffing needs.
- Screen resumes and applications.
- Conduct interviews and administer assessments.
- Coordinate reference and background checks.
- Make hiring recommendations for exempt and nonexempt roles.
- Prepare and deliver job offers.
- Manage internal transfer process.
- Coordinate interviews with hiring managers.
- Prepare transfer offer letters and related documentation.
HRIS Administration & Data Management
- Maintain and administer the HRIS system.
- Ensure timely and accurate HRIS uploads, downloads, and reporting.
- Administer HRIS-related processes tied to salary and performance management.
Data Accuracy & Reporting
- Prepare and maintain standard and ad hoc departmental reports.
- Generate reports for Finance and HR
- Run HR reports as requested.
- Work closely with HR Director to ensure data accuracy and workflow integrity.
Training & Technical Support
- Provide training and support to staff on HRIS employee portal, performance management and time management processes
Payroll Administration
- Process biweekly payroll.
- Compile payroll data including, garnishment, vacation and sick leaves balances, insurance deductions, 403(b) deductions
- Process manual checks, stop payments, garnishments, and payroll adjustments.
- Calculate merit increases, bonuses, and retroactive pay.
- Reconcile payroll discrepancies (taxes, timesheets, deductions, etc.).
- Oversee annual W-2 reconciliation process.
- Maintain payroll files in compliance with regulations.
Retirement & Benefits Administration (403(b) / TIAA-CREF)
- Reconcile biweekly retirement payroll deductions with TIAA-CREF monthly contribution reports.
- Report discrepancies to HR Director.
- Monitor employee contributions to ensure compliance with IRS annual maximum limits.
Compliance, Auditing & Recordkeeping
- Maintain employee payroll files in accordance with compliance requirements.
- Conduct periodic audits of HR files to ensure required documentation is complete and properly filed.
- Assist in monitoring retirement contribution compliance with IRS limits.
- Conduct routine audits of HRIS system to ensure a high level of data integrity.
Performance Management & Compensation Support
- Assist HR Director in executing the performance management cycle.
- Track evaluation timelines and send reminders.
- Support salary administration processes.
- Calculate merit increases and bonus adjustments.
- Assist with salary survey requests.
Other duties as assigned
Educational/Training Requirements:
- Minimum of a Bachelor’s degree in Human Resources, Management or a related field
Experience:
- 3-5 years of Human Resources Generalist experience with thorough knowledge in payroll, talent acquisition and HR compliance
- Experience using ADP Workforce Now or similar HRIS database
- Minimum three (3) years HRIS use and administrative experience
- Minimum three (3) years customer service experience
Licenses/Certifications:
PHR or SPHR and/or SHRM-CP or SHRM-SCP certification required.
Knowledge, Skills and Abilities:
- Experience working in a small to mid-size organization;
- Outstanding organizational and time management skills;
- Intermediate to advanced knowledge in Microsoft Outlook, Excel, Word, and PowerPoint preferred;
- Experience working in an HRIS system, experience working in ADP Workforce Now preferred;
- Technically savvy and able to learn new software systems quickly;
- Strong analytical skills;
- Exceptional (above-average) attention to detail and accuracy in communications;
- Excellent interpersonal communication skills with demonstrated ability to interact successfully throughout the organization;
- Excellent oral and written communications skills;
- Proactive and independent with the ability to take the initiative. Must be comfortable making recommendation to the HR Director;
- Project management experience;
Effective handling of confidential information and maintenance of employee confidences.
APPLICATION PROCEDURE:
Interested applicants should submit an official application on our website using this link.The Robert W. Woodruff Library is an Equal Opportunity Employer. To learn more about our Library, visit us online at www.auctr.edu.
- Community Engagement Archivist
Full Time
Grant
ProfessionalJob Summary:
Term, 2-year grant-funded position
The Atlanta University Center Robert W. Woodruff Library (AUC Woodruff Library) supports the teaching and learning missions of three institutions of higher learning that comprise the world’s largest consortium of HBCUs—Clark Atlanta University, Morehouse College, and Spelman College. Conveniently located and easily accessible to the campuses, the AUC Woodruff Library is the center of intellectual and social life at the Atlanta University Center.
The AUC Woodruff Library seeks a dynamic and relationship‑driven professional to lead donor and community engagement initiatives that elevate awareness, access, and stewardship of the John R. Lewis Congressional Papers and other significant archival collections. Reporting to the Director of the Archives Research Center and working closely with the Strategic Partnerships, Communications, and Engagement department, the Community Engagement and Partnerships Archivist serves as a primary liaison between archival donors, community stakeholders, and the Library.
This role is instrumental in building lasting partnerships, cultivating donor trust, and creating inclusive, community‑centered programming that expands public access to archives. Through outreach, education, collaboration, and stewardship, the position advances the Library’s mission to preserve, interpret, and activate collections for current and future generations. This position will be responsible for outreach, curating community-centered activities, leading educational programming, and partnering with other academic and community organizations to promote collections and increase accessibility.
Supervision Exercised: None
Primary Duties & Responsibilities:
Donor & Community Relationship Management
- Cultivates and sustains meaningful relationships with archival donors, community members, and organizational partners through consistent communication, personalized engagement, and stewardship activities.
- Serves as a primary point of contact for established archival donors, ensuring transparency, trust, and timely reporting on collection-related updates when appropriate.
- Identifies and develops strategic partnerships that expand community participation, amplify donor impact, and increase visibility of archival collections.
Community Engagement, Outreach & Education
- Designs and delivers community‑centered programs, including workshops, lectures, exhibitions, and educational events (both in‑person and virtual), that highlight and interpret archival collections.
- Collaborates with the Communications Manager to develop compelling outreach materials, including social media content, presentations, newsletters, and public‑facing communications related to archival processes and collections.
- Contributes to the development of interpretive and educational materials that contextualize archival holdings and enhance public understanding and accessibility.
Archives Reference & Research Support
- Assists researchers, students, and community members in accessing archival collections, providing reference services that support scholarly inquiry and public engagement.
Strategic Collaboration & Representation
- Works collaboratively with internal library departments, faculty, nonprofit foundations, cultural organizations, and academic institutions to develop shared initiatives, programming, and events.
Represents the AUC Woodruff Library at conferences, public programs, donor meetings, and community forums to promote awareness of archival collections and engagement opportunities.
Minimum Qualifications:
Master’s degree in Library and Information Science (MLIS) from an ALA‑accredited program, or equivalent combination of education and archival experience
Experience:
- Minimum of two (2) years of experience in a library, archives, or special collections environment (including internships, fellowships, student or volunteer work, or community archiving).
- Demonstrated experience in donor relations, community engagement, partnership development, or event coordination preferred.
- Background in public programming, education, or community‑based organizing strongly preferred.
Knowledge, Skills, and Abilities:
- Demonstrated ability to organize and prioritize work, with strong project management skills.
- Strong written and verbal communication skills.
- Commitment to continuous personal and professional improvement in cultural diversity competence.
- Ability to work independently and effectively as part of a team.
- Ability to initiate and lead collaborations with diverse constituencies.
- Demonstrated interest in 20th century African American history and culture.
APPLICATION PROCEDURE:
Interested applicants should submit an official application on our website using this link.The Robert W. Woodruff Library is an Equal Opportunity Employer. To learn more about our Library visit us online at www.auctr.edu.
- Communications Manager
Management
Job Summary:
The Communications Manager serves as the primary writer and content lead for the organization and is responsible for the development, accuracy, and timely delivery of all institutional communications. This role oversees written content across web, social media, and print platforms and ensures alignment with organizational priorities and brand standards. The Director manages both planned editorial calendars and rapid response communications, consistently delivering high quality work under pressure and within short turnaround timelines.
Primary Duties and Responsibilities:
- Serve as the lead writer for organizational communications, including press releases, annual reports, executive communications, and promotional materials.
- Develop and oversee content for the website, social media platforms, and print publications.
- Ensure accuracy, clarity, consistency, and alignment with institutional messaging and brand standards.
- Manage editorial planning processes, balancing long range projects with urgent communications needs.
- Establish and enforce editorial standards and quality control processes.
- Supervise and provide direction to ensure cohesive messaging, strong visual identity, and effective digital and print content delivery.
- Coordinate content production timelines across writing, design, and web publishing functions.
- Respond to time sensitive and high visibility requests with professionalism and sound judgment.
- Monitor performance metrics related to engagement and visibility and adjust content strategies as needed.
- Support crisis and executive communications when required.
Minimum Qualifications
Educational/Training Requirements:
- Bachelor’s degree in Journalism, English, Public Relations, Mass Communications or related fields
- Excellent written communication skills
Experience:
- Five (5) years of communications experience in a library, museum, or nonprofit organization, with responsibility for executive communications, media relations, publications, special events communications, and brand stewardship
- Demonstrated high-quality writing skills
- Demonstrated project management skills
Knowledge, Skills and Abilities:
- Strong strategic thinking skills
- Demonstrated ability to create high quality work
- Business and creative writing, public speaking, and presentation skills
- Ability to align communications planning and execution to achieve organizational priorities,
- Proven ability to translate concepts into messages for a variety of audiences
- Ability to prioritize, manage multiple tasks, and meet deadlines
- Analytical, interpersonal, and oral and written communication skills
- Ability to work independently and as a member of a team and to foster a team environment; delegate and direct the work of others
- Ability to negotiate conflict among users and staff
- Ability to problem solve (identifying, exercising good judgment, solving)
- Ability to take initiative and be accountable for results
- Working knowledge and demonstrated application of current and emerging communication technologies
- Working knowledge of the Adobe Creative Suite
- Knowledge of the media including print, broadcast, and online
- Ability to generate and effectively apply new innovations
- Ability to plan projects and coordinate resources to deliver effective marketing campaigns on time and within budget
- Effective collaboration skills to work successfully with internal and external stakeholders
- Ability to find errors and anomalies in publications
Physical Demands:
- Physical demands are typical of similar jobs in comparable organizations.
Work Environment:
- The work environment is typical of similar jobs in comparable organizations.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
APPLICATION PROCEDURE:
Interested applicants should submit an official application on our website using this link.The Robert W. Woodruff Library is an Equal Opportunity Employer. To learn more about our Library visit us online at www.auctr.edu.
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Learn about the Atlanta University Center Robert W. Woodruff Library, including our history, mission, vision, values, memberships, and board.