Work at Woodruff

The Atlanta University Center (AUC) Robert W. Woodruff Library is the place where forward-thinking and innovative employees work and collaborate. If you wish to become part of our talented group, continue reading to learn why we are dedicated and committed to what we do. It’s our mission! Thank you for your interest in employment with the AUC Woodruff Library.

Positions currently available:

  • Associate Director of Collections and Content Management

    The Atlanta University Center - Robert W. Woodruff Library supports the teaching and learning missions of four institutions of higher learning that comprise the world's largest consortium of HBCUs Clark Atlanta University, the Interdenominational Theological Center, Morehouse College, and Spelman College.  Conveniently located and easily accessible to the campuses, the Woodruff Library is the center of the intellectual and social life at the Atlanta University Center. 

     

     POSITION SUMMARY:

    The Atlanta University Center Robert W. Woodruff Library is committed to displaying excellence in our delivery of service and is known for transformative change in innovative services and programs.  Our organizational culture is represented by a staff of engaged and highly motivated individuals and is one in which entrepreneurial thinking is encouraged. These factors are evidenced by our library's recognition in the university library's category for the 2016 ACRL Excellence in Academic Libraries Award.  To continue our excellence in program and services, the library is seeking an experienced and innovative Associate Director of Collections and Content Management. Under the supervision of the Associate Library Director, the incumbent provides leadership, and articulations of a user-center, holistic collections vision to meet current and emerging information needs and new models of collection delivery, fiscal responsibility, assessment, and management.

     

    S/he will handle Collection Assessment and manage Library Systems and the Resource Acquisitions and Management Unit. S/he is responsible for fiscal planning and management of the library's acquisitions budget and approval plan.  The Associate Director of Collections works collaboratively with department and unit heads, to affect user-oriented solutions related to library services, systems, and software.

    ESSENTIAL DUTIES AND RESPONSIBILITIES

    • Provide leadership, and articulations of a user-center, holistic collections vision to meet current and emerging information needs and new models of collection delivery, fiscal responsibility, information technology, assessment, and management
    • Provide strategic direction for the development of the Library's technical services and collection assessment initiatives, including but not limited to, coordinating and prioritizing system-wide efforts, proposals and maintaining an overview of all technical services within the library
    • Serve as leader on internal committees to foster collegiate relationships and partnerships with other directors to ensure the mission and strategic initiatives of the library are attained, and that organizational policies and procedures are relevant and current.
    • Represent the library on external committees at the request of the CEO/Library Director and others
    • Design, evaluate, review and adjust departmental workflows, policies, procedures, and assignments with attention to greater efficiency
    • Advise the Associate Director and/or CEO/Library Director with respect to best practices and innovation in collection initiatives and technical services
    • Responsible for staff management including but not limited to making recommendations for changes, training and motivation, inputting payroll data, conducting ongoing, and annual performance evaluation
    • Contribute to the development, implementation, and assessment of library services, policies, procedures, and publications
    • Responsible for compilation of required external library assessment data, accreditation, and annual reporting in collaboration with Associate Director and Director of PAC on the publication and distribution of the organization's collections data

    QUALIFICATIONS:

     

    Educational/Training Requirements:

    • ALA-accredited Master's degree in library science
    • Minimum of five years' experience in at least one of the following areas: acquisitions/cataloging, collection development, or serials and/or electronic resource management in an academic library
    • Minimum of five years' supervisory experience with commitment to mentoring, training, and staff development
    • Record of innovation related to collection assessment,
    • Record of assessing collections based on data analysis and coordinate and guide the work of others
    • Experience with migration and management of library management systems
    • Experience of leading and coordination library selectors in collection management activities
    • Familiar with leading emerging and innovate projects related to collection and resource management
    • Familiarity with website structures and content systems
    • Progressive responsibility for supervision of personnel within technical services in an academic library
    • Demonstrated experience with emerging technologies, trends, standards and practices in academic library technical services and digital services environment

     

    Preferred Qualifications:

    • Additional advanced degree
    • Demonstrated interest in management of Integrated Library Systems (ILS) functions including Worldcat Discovery Systems (WMS)

    Demonstrated interest and ability to work collegially and productively with partners outside of the library.

     

    SALARY & BENEFITS:

    Salary commensurate with experience; benefits include medical, dental, vision, life, company paid disability plans, relocation assistance, company match retirement plan (TIAA-CREF).

    APPLICATION PROCEDURE:

    Interested applicants should submit a letter of application and resume online to the Human Resources Department at this link. Please include three professional references and salary requirements.  This is a non-faculty/non-tenure position.  The position will remain open until filled.

     

     

     

     

     

     

     

     

     

     

     

  • Accounts Payable Coordinator

    The Atlanta University Center- Robert W. Woodruff Library supports the teaching and learning missions of four institutions of higher learning that comprise the world’s largest consortium of HBCUs Clark Atlanta University, the Interdenominational Theological Center, Morehouse College, and Spellman College. Conveniently located and easily accessible to the campuses, the Woodruff Library is the center of the intellectual and social life at the Atlanta University Center

    Job Summary:

    The Accounts Payable Coordinator will be responsible for the daily activities and duties related to the efficient maintenance and processing of accounts payable transactions

    Essential Duties and Responsibilities: 

    • Ensure the validity and accuracy of all vendor invoices, including required signatures and proper documentation and coding. 
    • Responsible for entering invoices accurately and on a timely basis, including matching invoices and packing and receiving slips, handling special check requests and processing purchase orders as required. 
    • Develop and maintain electronic files for record retention. 
    • Responsible for reviewing new vendor requests for appropriate documentation and maintaining vendor files. 
    • Resolve account discrepancies by investigating documentation and following up with vendors.   Research vendor accounts and answer vendor inquiries. 
    • Maintain vendor relations (internal and external).  Assist department with month end closing and year end audit including general ledger entries. 
    • File all accounts payable documents.  Assist with preparation of 1099 forms and reporting at year end for timely and accurate distribution. 
    • Perform other duties or special projects as required or as assigned.

     

    Minimum Qualifications

    Educational/Training Requirements:

    • High school diploma or GED
    • 1-3 years prior experience in Accounts Payable

    Experience:

    • Experience with MIP or similar accounting software platforms
    • Experience with Microsoft Office tools to include Word, Excel, PowerPoint, and Outlook

    Knowledge, Skills and Abilities:

    • Analytical, interpersonal, and oral and written communication skills
    • Ability to work independently and as a member of a team and to foster a team environment
    • Ability problem solve (identifying, exercising good judgment, solving)
    • Ability to maintain confidentiality
    • Attention to detail
    • Ability to take initiative and be accountable for results
    • Ability to prioritize and manage multiple tasks

    Physical Demands:

    • The physical demands are minimal and typical of similar jobs in comparable organizations.

     

    Work Environment:

    The work environment is representative and typical of similar jobs in comparable organizations

     

    SALARY & BENEFITS:

    Salary commensurate with experience; benefits include medical, dental, vision, life, company paid disability plans, relocation assistance, company match retirement plan (TIAA-CREF).

    APPLICATION PROCEDURE:

    Interested applicants should submit a letter of application and resume online to the Human Resources Department at this link. Please include three professional references and salary requirements.  This is a non-faculty/non-tenure position.  The position will remain open until filled.

     

Our Culture

Bring your skills and talents to the AUC Woodruff Library and you will find a unique and vibrant workplace that fosters and supports teamwork. Our staff is diverse and represents many nations, backgrounds and perspectives, yet we all work together to meet the needs of our students, faculty and other stakeholders. Enthusiasm is an evident factor with regards to how we carry out our work. We are an organization of transformation and growth, which means significant opportunities exist for talented and energetic individuals.

Employees are encouraged to develop personally and professionally.

Our Core Values

Our Core Values are a driving factor in the way we deliver service to our patrons and interact with each other.

  • Quality Service for All Customers
  • Competence in Services and Staff
  • Respect for the Individual
  • High Expectations for Performance

The AUC Woodruff Library does not discriminate in employment opportunities or practices on the basis of race, color, religion, national origin, age, disability, sexual orientation, protected veteran status or any other characteristics protected by law.